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Front-Line Management and Practice Study

General Information

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Evaluator(s) Nelson A. Rockefeller Institute of Government
Investigator(s) Richard Nathan (Nelson A. Rockefeller Institute of Government)
Sponsor(s) Nelson A. Rockefeller Institute of Government
Funder(s) US Department of Health and Human Services
Rockefeller Foundation
Subcontractor(s) Not applicable
 
Domain Income Security/TANF
Status Completed with continuing analysis
Duration Oct 1997 - Sep 2001
Type Research and/or Program Evaluation
Goal To examine how states' Temporary Assistance to Needy Families programs operate at the front lines of service delivery and how the management of these offices influences the nature of interactions between caseworkers and clients. The study's primary research question is: how do state and local policies and management systems affect the front-line practices of TANF programs?
Program/Policy Description The mode of operation of welfare offices has changed from an “eligibility/compliance” culture to one which must integrate welfare with earnings and deal with cases more individually rather than generically.
Notes The Front-line Management and Practice study is an extension of the Rockefeller Institute’s State Capacity Project.
 
Last Updated 10/04/01
Type of Summary Reviewed
External Reviewer(s) Rebecca Corso (Nelson A. Rockefeller Institute of Government)
Irene Lurie (Nelson A. Rockefeller Institute of Government)
Contact(s) Rebecca Corso
Nelson A. Rockefeller Institute of Government
411 State Street
Publications Department Michael Cooper (cooperm@rockinst.org)
Nelson A. Rockefeller Institute of Government
411 State Street
(T) (518) 443-5258
(F) (518) 443-5788

Populations Studied

Target Population Caseworkers/Managers
Subgroups Analyzed None
Sample Size and Unit 11 local welfare agencies in 4 states: Georgia, Michigan, New York, Texas

Sites Studied

11 local welfare agencies in 4 states: 3 local welfare agencies each in Georgia, Michigan and Texas; 2 local welfare agencies in New York

Program Components, Policies, and Activities Evaluated

Administration/Implementation

  • Changes in welfare office environment/culture
  • Simplification of program rules and procedures
  • Development of partnerships with private organizations
  • Program enforcement of sanctions
  • Development of new welfare policies
  • Administration/Implementation - misc.
Variation in program components across sites? Yes
Notes on program components Program operations/implementation:

Elements of state and local management systems and policies (such as program/policy features) are studied in relation to their effects on front-line management, culture and practices.

Elements of front-line management include local adaptation of state policies; specialization of job roles; human resources practices; discretion, decentralization, and formalization; fair and equitable treatment; management practices; MIS (client services, status, and outcomes; and interagency information sharing).

Elements of front-line practices include observable characteristics of service delivery, day-to-day activities of front-line workers, informal rules for prioritizing clients, information provided to clients, intake and assessment procedures, service mix, and customer orientation of the office.

Elements of front-line cultures include beliefs and attitudes about the program missions and goals, program effectiveness, worker roles, client obligations and opportunities, and hard-to-serve clients.

Outcomes Assessed

Attitudes towards work, welfare, and program

  • Attitudes towards work, welfare, and program - misc.

Service utilization

  • Service utilization - misc.

Program implementation

  • Program Implementation - misc.

Policy changes

  • Policy changes-misc.

Types of Studies

Type Descriptive/Analytical Study
Aim To determine the welfare delivery practices and culture in local welfare offices and how they vary from one office to another.

To determine how state and local management systems influence local welfare service practices and culture.

To determine whether some management systems are more effective than others in influencing front-line caseworkers to implement welfare programs in a manner consistent with the goals and policies established by the states.

To determine how performance-based management systems affect welfare service delivery, and how these systems differ from management systems relying solely on rules and regulations.

To determine how the type of organization (i.e. public, non-profit, or for-profit) affects the delivery of welfare programs and services.

To determine the advantages and disadvantages of contracting with private organizations or transferring program responsibility to public agencies with traditional missions other than cash assistance.

 

Data Sources

Source Interview
Title Unstructured interviews
Sample Characteristics/Data Collection Front-line workers at local welfare offices. Convenience sample (number in sample not reported).
Collected 8/98 - 8/98.
Sites 11 local sites in 4 states: Georgia, Michigan, Texas, and New York.
Response Rate/Attrition Notes N/A
Additional Execution Notes No notes reported.
 
Source Interview
Title Structured interviews
Sample Characteristics/Data Collection Front-line welfare office workers and supervisors in each site.
Random sample of 5-10 workers from available staff.
Collected 8/98 - 8/99.
Sites 11 local sites in 4 states: Georgia, Michigan, Texas, and New York.
Response Rate/Attrition Notes N/A
Additional Execution Notes No notes reported.
 
Source Field Research
Title Structured observations
Sample Characteristics/Data Collection Observations of direct transactions and observations of allocation of workers’ time.
Sample size and selection of observed worker/client transactions will vary with the type of transaction observed).
Collected 12/99 - 7/00.
Sites 11 local sites in 4 states: Georgia, Michigan, Texas, and New York.
Response Rate/Attrition Notes Over 1000 observations completed
Additional Execution Notes No notes reported.
 
Source Survey
Title Structured self-administered survey
Sample Characteristics/Data Collection Local welfare office workers and supervisors. Sample of all workers and supervisors at the local sites. (Number in sample not yet available).
Collected 1/00 - 7/00.
Sites 11 local sites in 4 states: Georgia, Michigan, Texas, and New York.
Response Rate/Attrition Notes Response rate 71%.
Additional Execution Notes No notes reported.
 
Source Program descriptions and documents
Title Data on workload and service provision
Sample Characteristics/Data Collection Service provision and workload data from agency reports and printouts.
Collected 8/98 - 8/99.
Sites 11 local sites in 4 states: Georgia, Michigan, Texas, and New York.
Response Rate/Attrition Notes N/A
Additional Execution Notes No notes reported.
 

Findings Available

Interim Descriptive/Analytical Findings

Findings

10/01/01: Front-Line Management and Practice Study: Changing Welfare Offices
Interim Descriptive/Analytical Findings:

    States have dramatically changed their policies and practices for handling welfare applications. Many welfare offices have adopted "work first" policies that require recipients to engage in job search or other work-related activities while they apply for cash assistance, and some offices have initiated policies that try to divert applicants from monthly cash assistance. However, fewer offices have created effective mechanisms for informing diverted applicants and recipients leaving welfare about the availability of food stamps, Medicaid, and other benefits. Welfare offices in many states have been haphazard in linking clients to pregnancy prevention and other family formation services, particularly where state policy gives them little or no support. In addition, they have only recently made job retention and advancement a high priority. Improving the performance of welfare offices would be facilitated by removing conflicting requirements across programs as well as by improving the training of workers and coordination across human services agencies.
 

Recommendations

Front-Line Management and Practice Study: Project Narrative (07/28/97)
Recommendations not yet available.
 

Existing Publications

07/28/97 Front-Line Management and Practice Study: Project Narrative Rockefeller Institute
08/01/00 Front-Line Management and Practice Study: Achieving Goal Congruence in Complex Environments: The Case of Welfare Reform Rockefeller Institute
10/01/01 Front-Line Management and Practice Study: Changing Welfare Offices Rockefeller Institute